Program Coordinator Job Description

Reports to Program Manager

Summary

The Program Coordinator – Outreach/Stakeholder Relations – is responsible for developing and maintaining collegial relationships with community stakeholders, institutional stakeholders, and service recipients; having a technical understanding of planning and deployment for energy conserving technologies and methods; organizing and coordinating project activities; and implementing and monitoring program activities and expenditures. The position acts as coordinator for program activities, which may include development of an EV charging station deployment program in underserved markets, or other exciting challenges. The position requires the ability to work with contractors and consultants, vendors and service professionals, community organizations, MEC staff and others to ensure the programs are meeting the needs of the community and the expectations of grantor agencies. Candidates who reside in Kansas cities, such as Salina, Wichita, and Lawrence, encouraged to apply.

Duration and Category

Regular Full-time; Exempt

Supervisory Responsibilities

None.

Essential Duties

Relationship Management: Develop and maintain collegial relationships with stakeholders and service recipients. Work with staff to maintain and utilize an informative database of stakeholders and project partners.

• Relational Database Maintenance: Ensure the accuracy and completeness of stakeholder and project partner information. Regularly update and manage the database to support program activities and reporting needs.
• Community Engagement Support: Engagement with community development and grassroots agencies, including leadership opportunities to assist sub awardees with executing community engagement.
• Meeting and Event Coordination: Coordinate meetings, workshops, and assist with large scale events for the program. Work on event design, guest scheduling, logistical details, promotion, and execution.
• Project Coordination: Plan and coordinate project activities, ensuring tasks are completed on time and meet project objectives. Collect data, prepare reports, and present findings to stakeholders. Monitor project progress and financials to ensure compliance with grant requirements.
• Program Support: Assist with efficient execution of the program, assist partners and stakeholders needing support. Assist with funding opportunities to sustain the program and this position long term.
• Team Contributor: Collaborate, support, and contribute positively to the work environment of a small, collegial non-profit organization.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• A bachelor’s degree in a relevant discipline and/or equivalent years of experience
• One to three years of successful and progressively responsible related work experience
• Experience in or demonstrated understanding of sustainable transportation, building performance, urban/rural/regional planning, and/or federal project management.
• Knowledge and experience with federal grants.
• The position requires a valid driver’s license.

Skills and Competencies

• Leadership Skills: Must be a self-starter, able to work independently and with other staff and the community toward common goals and demonstrate a respect for others and their ideas.
• Relationship Management: Outgoing attitude. Proactive approach to communications with program and project stakeholders. An understanding of best practices in communications with all types of job titles and cultural backgrounds necessary.
• Community Engagement: Knowledge and experience forming and maintaining strategic partnerships with community organizations, as MEC strives to meet the needs of our community with the highest degree of integrity. Knowledge and experience with community outreach and engagement, especially underserved populations.
• Time Management Skills: Organizational skills and strong coordination skills necessary to manage multiple ongoing individual and team tasks and adhere to deadlines. Complete tasks on time or notifies appropriate person with an alternate plan. Ability to work autonomously and keep commitments and manage competing demands.
• Industry Knowledge and Proficiency: Knowledge or ability to learn about technologies and strategies related to 1) electric vehicles and charging stations, 2) alternative fuels generally, or 3) building energy efficiency. Understanding of or ability to learn the technical and political background behind Kansas and    Missouri’s responses to sustainability and/or transportation electrification, including knowledge of policy implementation on a local level.
• Language Skills: Excellent listening skills. Ability to synthesize and communicate technical information clearly and concisely to diverse audiences with limited use of jargon. Ability to manage diverse constituencies; excellent communication skills (including ability to prepare correspondence to stakeholders). Show respect and sensitivity for cultural differences.  Proficiency in a language other than English, preferably Spanish, a plus.
• Reasoning Ability: Ability to carry out detailed written and/or oral instructions, deal with problems involving several concrete variables, multi-task, and adapt to changes in the work environment. Change approach or method to best fit the situation. Able to work through frequent change, delays, or unexpected events.
• Computer Skills: Strong experience using customer relationship management (CRM) systems, Salesforce preferred. Strong knowledge of Microsoft Office 365 Suite. Experience using information systems to store data. Proficiency with Internet functionality.

Work Environment

Hybrid. MEC offers teleworking options, as appropriate for assigned work duties and at the discretion of supervisors. Some work for this position may be completed remotely. Some in-person meetings and office time are required. The position requires limited travel.

The noise level in the office environment may be moderate due to staff phone calls and conversations. However, alternate working space is available throughout the coworking facility to use as desired.

Salary and Benefits

Annual salary range: $43,000 – $46,000

Eligible to Receive Benefits: All

• Flexible scheduling and teleworking
• 24/7 access to coworking space
• Professional development opportunities
• Work-Life Balance programs: Opportunity for unpaid leave for volunteerism.

Eligible to Receive Benefits: Full-time Only

• Paid vacation Leave, paid sick leave, and paid holidays
• Group health, dental, vision
• Free life insurance
• Work-Life Balance programs (additional): paid jury leave, bereavement leave, etc.