See Q & A section below. Applicants may direct all questions pertaining to this application to email@example.com; please include in the subject line of the email, RFP AFV17 Question. Further questions about this project were previously responded to by the U.S. Dept of Energy at DE-FOA-0001639.
Q1: If no dedicated systems are available, will you allow Bi-Fuel CNG systems?
A1: Bi-fuel systems for any fuel type are eligible. However, applications that propose to fund primarily bi-fuel systems will be scored lower, due to the potential for the vehicles to be fueled primarily by conventional gasoline. NOTE from DOE: You should focus on AFVs, 100% AFV. Even though the FOA may not have addressed it, there’s not much need or desire to fund bi-fuel or dual-fuel vehicles.
Q2: Vehicles need to be titled in state of KS and MO to be eligible?
A2: Vehicles need to be dedicated to operations in Kansas or Missouri, as verified during periodic site visits.
Q3: Funding is stated to be 45% federal, 55% local. Is the 55% local to be provided by the applicant as a match or has MEC secured other funding for the 55%?
A3: 55% local match must be provided or secured by the applicant.
Q4: Do the pages of the Budget Narrative and the description of the Applicant Experience and Qualifications count towards the 10 page narrative limit?
A4: Yes, those sections count toward the 10 page narrative limit.
Q7: You state that annual reporting must continue “after the project concludes and through the life of the deployed/installed equipment…” Is there a time-limit/maximum number of years this requirement will remain in effect (ex: not to exceed 10 years)?
A7: Section IX, B, states, After the project concludes and through the life of the deployed/installed equipment, Subrecipient will track and report to MEC on an annual basis performance metrics of deployed and installed equipment, including fuel volume used and/or dispensed, successes and problems encountered, and lessons learned. This data and information will aggregate with our Clean Cities Annual Report to help justify funding to the Clean Cities network nationwide. Must also maintain equipment on property registry, provide disposition information to MEC, and allow MEC access on at least a bi-annual basis to verify equipment through site visits until such time as the equipment has a fair market value of less than $5000.
Q10: Can our client apply different calculations to each phase of the project – i.e. split their request such that they seek costs covering 45% of the incremental cost of the truck AND a 45% of the entire cost of the charging station/infrastructure (including installation costs)?
A10: Both the applications you describe have the same cost split (45/55) of eligible costs. However, to answer your question directly, yes that is an eligible cost split scenario.
Q11: Could an organization apply on behalf of several fuel station operators on similar projects, sort of a general contractor role, or would each entity have to apply?
A11: A consortium application would be eligible. In such a scenario, financial commitment and site host commitment letters from all parties would be required, with cost sharing obligations clearly outlined in the letters and in the budget narrative.
Q12: The RFP says that the natural gas vehicles acquired with grant funds must be “nearly new”. Could you please specify what model years the equipment must be?
A12: From the project eligibility information in the RFP: Eligible vehicles: New (< 5,000 miles) OEM factory produced alternative fuel vehicles and/or converted vehicles that have been upfitted by OEM-authorized/-warranted Quality Vehicle Modifers (QVM) are strongly preferred.
Q14: Can you please provide me with more information on diesel to CNG retrofit projects? Is there a mileage or model year requirement that applies to the existing diesel bus to be retrofitted? In most cases, an applicant would be replacing the system on a bus that would not considered “new” (<5,000 miles). Thank you!
A14: The strong preference stated for <5,000 miles applies both to OEM and to upfit vehicles. If you are proposing older vehicles for upfits, provide enough information to make your case so that the application can be judged fairly. Applications for older vehicles that have not made a strong case will be scored lower.